People
People is the foundation everything else in mizuiro builds on. It’s the roster of everyone in your company, with their profile, tier, team, employment status, and history. Every other module connects back here.
- Who can use it: managers and supervisors manage profiles and statuses; employees can update their own profile details.
- Where: Sidebar → People.
- Always on. People can’t be disabled - it’s what makes the rest of the app work.
Adding a new person to mizuiro sends them an invitation email with a link to set up their account. You fill in their details; they confirm and set their password.
- Go to Sidebar → People.
- Click Add employee.
- Fill in their name, email, job title, and tier (Manager, Supervisor, or Employee). You can
also set their team, employee number, start date, and any other profile fields at this stage
- or leave them for later.
- Click Save. mizuiro sends the invitation email immediately.
The person has a limited window to accept the invitation. If it expires before they’ve signed in, you can resend it from their profile.
Every person in mizuiro has an employment status that reflects where they are in their working life at your company. The status shows on their profile and on the People list, and several other modules filter by it.
| Status | What it means |
|---|---|
| Active | Currently employed and working. |
| Probation | Active but under a probationary period. |
| On leave | On an approved leave of absence. |
| Seconded | Temporarily assigned elsewhere. |
| Suspended | Temporarily barred from work. |
| Retired | Left employment (age-related or voluntary retirement). |
| Terminated | Employment ended. |
To change someone’s status, open their profile and click Change status. You’ll be asked to confirm the new status and the effective date.
If you know a status change is coming - a termination effective in two weeks, a return from leave at the end of the month - you can schedule it rather than remembering to do it on the day. mizuiro will make the change automatically when the date arrives.
To schedule a change, click Schedule status change on the person’s profile and set the new status and the date it should take effect.
WarningTerminating someone with open tasks will prompt you to reassign them first. mizuiro asks you to handle open tasks before completing the status change - you can reassign them one at a time or send them all to one person. The same applies when the scheduled termination runs automatically: if there are open tasks, the job will prompt you to resolve them first.
You can change someone’s tier at any time from their profile page. Promoting moves an employee up to supervisor, or a supervisor up to observer. Demoting reverses the direction.
The change takes effect immediately. If you’re promoting someone to supervisor, you’ll want to assign them to a team afterward so they have the right scope of access for their role.
Each person’s profile has a set of standard fields:
- Name - first name, last name, and an optional preferred name shown throughout the app.
- Pronouns - displayed on their profile for anyone who interacts with them.
- Job title and employee number.
- Date of birth and hire date.
- Location - useful for distributed teams.
- Unionized - and union name if applicable.
Employees can update their own preferred name, pronouns, and a few other profile details from their account settings. The rest is manager-only.
The People list has filter tabs for each employment status so you can quickly see just your active employees, just people on leave, and so on. The list shows name, tier, team, job title, and current status at a glance.
Observers are a special account type for people who need to see everything a manager sees but shouldn’t be able to create or change anything - an HR advisor, a business owner who isn’t the day-to-day manager, a compliance auditor.
Observers don’t count toward your employee cap. You can invite an observer the same way you’d invite any team member; just set their tier to Observer.
People doesn’t have a dedicated settings section of its own, but a few company-wide settings affect how it works.
Tier labels - Settings → Company → Tier labels
Renames Manager, Supervisor, and Employee throughout the app to whatever terminology fits your organization. The labels carry through to every module.
Employee cap
Your company has a cap on the number of active employees (active, probation, on leave, and seconded statuses count toward it). The default is 250. If you’re approaching it, get in touch and we’ll see what we can do to help.
People doesn’t include dedicated dashboard widgets in this release.
Can I have more than one manager?
There’s one manager account per company, but you can add any number of observers who see everything the manager sees. If you need a second person with full access, observer access is the right fit.
What happens to someone’s data when they’re terminated?
Their profile, history, tasks, incidents, touchpoints, and other records all stay in mizuiro. Termination changes their status and removes their access; it doesn’t delete anything. You can still look up their profile and records after the fact.
Can I export an employee’s records?
Yes. On any employee’s profile page, there’s an export option that produces a PDF of their key details and employment history. Depending on which modules you have enabled, this can include their touchpoint history, training certifications, and other records.
Can an employee update their own profile?
Partially. Employees can update their preferred name, pronouns, and a small set of personal details from their account settings. Employment details - job title, team, status, start date - are manager-only.
What’s the difference between Retired and Terminated?
Both end access to the app, but the status reflects the nature of the departure. Retired is for age-based or voluntary retirement. Terminated is for all other employment endings. The distinction matters for record-keeping and for filtering your roster by status later.