People
People is the foundation everything else in mizuiro builds on. It’s the roster of everyone in your company, with their profile, tier, team, employment status, and history. Every other module connects back here.
- Who can use it: managers and supervisors manage profiles and statuses; employees can update their own profile details.
- Where: Sidebar → People.
- Always on. People can’t be disabled - it’s what makes the rest of the app work.
Adding a new person to mizuiro sends them an invitation email with a link to set up their account. You fill in their details; they confirm and set their password.
- Go to Sidebar → People.
- Click Add employee.
- Fill in their name, email, job title, and tier (Manager, Supervisor, or Employee). You can
also set their team, employee number, start date, and any other profile fields at this stage
- or leave them for later.
- Click Save. mizuiro sends the invitation email immediately.
The person has a limited window to accept the invitation. If it expires before they’ve signed in, you can resend it from their profile.
Every person in mizuiro has an employment status that reflects where they are in their working life at your company. The status shows on their profile and on the People list, and several other modules filter by it.
| Status | What it means |
|---|---|
| Active | Currently employed and working. |
| Probation | Active but under a probationary period. |
| On leave | On an approved leave of absence. |
| Seconded | Temporarily assigned elsewhere. |
| Suspended | Temporarily barred from work. |
| Retired | Left employment (age-related or voluntary retirement). |
| Terminated | Employment ended. |
To change someone’s status, open their profile, click Edit, and find the Status section. There you:
- Pick the new status.
- Choose when it takes effect: Change it now, or Schedule for a date (then set the date). A scheduled change is applied automatically when the date arrives - handy for a termination effective in two weeks or a return from leave at the end of the month.
- Optionally add a short reason (“Seconded - special project for finance”). The reason is saved with the change and shows on the person’s History tab, whether the change happens now or later.
Now and later use the same control - the only difference is the date. You can also cancel a scheduled change before it runs, from the same place or the banner on the person’s profile.
WarningMoving someone to terminated, suspended, or retired while they have open tasks prompts you to reassign those tasks first. When you apply the change now, mizuiro pauses to let you hand the open tasks off - one at a time, or all to one person - before finishing. A scheduled change that runs automatically doesn’t pause: it applies on the day and leaves any open tasks in place, so reassign them from the Tasks page when you’re ready.
You can change someone’s tier at any time from their profile page. Promoting moves an employee up to supervisor. Demoting reverses the direction.
The change takes effect immediately. If you’re promoting someone to supervisor, you’ll want to assign them to a team afterward so they have the right scope of access for their role.
Each person’s profile has a set of standard fields:
- Name - first name, last name, and an optional preferred name shown throughout the app.
- Pronouns - displayed on their profile for anyone who interacts with them.
- Job title and employee number.
- Date of birth and hire date.
- Location - useful for distributed teams.
- Unionized - and union name if applicable.
Employees can update their own preferred name, pronouns, and a few other profile details from their account settings. The rest is manager-only.
NoteWhy birthdays are captured differently for employees versus contacts and family members. An employee’s date of birth includes the year, because mizuiro uses it to project their retirement date - the maths needs a full date. Contacts and an employee’s family and close connections (in Kikubari) only capture month and day - no year. Those exist for birthday and celebration planning, where the year isn’t needed to do the job, and storing it would mean holding extra personal information for no reason. Leaving the year out there is a deliberate choice to keep the amount of personal data we collect to the minimum that’s actually useful.
The People list has filter tabs for each employment status so you can quickly see just your active employees, just people on leave, and so on. The list shows name, tier, team, job title, and current status at a glance.
Observers are a special account type for people who need to see everything a manager sees but shouldn’t be able to create or change anything - an HR advisor, a business owner who isn’t the day-to-day manager, a compliance auditor.
Observers don’t count toward your employee cap. You can invite an observer the same way you’d invite any team member; just set their tier to Observer.
People doesn’t have a dedicated settings section of its own, but a few company-wide settings affect how it works.
Tier labels - Settings → Company → Tier labels
Renames Manager, Supervisor, and Employee throughout the app to whatever terminology fits your organization. The labels carry through to every module.
Employee cap
Your company has a cap on the number of active employees (active, probation, on leave, and seconded statuses count toward it). The default is 250. If you’re approaching it, get in touch and we’ll see what we can do to help.
People doesn’t include dedicated dashboard widgets in this release.
Can I have more than one manager?
There’s one manager account per company, but you can add any number of observers who see everything the manager sees. If you need a second person with full access, observer access is the right fit.
What happens to someone’s data when they’re terminated?
Their profile, history, tasks, incidents, touchpoints, and other records all stay in mizuiro. Termination changes their status and removes their access; it doesn’t delete anything. You can still look up their profile and records after the fact.
Can I export an employee’s records?
Yes. On any employee’s profile page, there’s an export option that produces a ZIP file of their key details and employment history. Depending on which modules you have enabled, this can include their touchpoint history, training certifications, and other records.
Can an employee update their own profile?
Partially. Employees can update their preferred name, pronouns, and a small set of personal details from their account settings. Employment details - job title, team, status, start date - are manager-only.
What’s the difference between Retired and Terminated?
Both end access to the app, but the status reflects the nature of the departure. Retired is for age-based or voluntary retirement. Terminated is for all other employment endings. The distinction matters for record-keeping and for filtering your roster by status later.
NoteHow to read this: ✓ can see it, ✗ can’t, ○ depends on a setting or condition (explained under the table). As a manager, you always see everything in your company.
| What | You (manager) | Supervisor | Employee |
|---|---|---|---|
| Employee list | ✓ | ✓ | ✓ |
| Full profile (timeline, all module tabs) | ✓ | ○ | ✗ |
| Basic profile (name, team, contact info) | ✓ | ✓ | ✓ |
| Own profile | ✓ | ✓ | ✓ (limited tabs) |
| Add / edit / change status | ✓ | ✗ | ✗ |
| Edit limited details (preferred name, pronouns, phone) | ✓ | ○ | ✗ |
- ○ Supervisor (full profile): in shared scope, supervisors have full access to every employee’s profile. In assigned scope, supervisors have full access only to employees who share at least one team with them.
- ○ Supervisor (edit details): supervisors can edit preferred name, pronouns, and phone numbers for employees they have full access to.
- Employee (own profile): employees can always view their own profile with a reduced set of module tabs (tasks, expenses, conferences, training, awards, kudos, performance). They do not see the presence calendar, incidents tab, or history timeline on their own profile.
- Employee (other profiles): employees can view the employee list and basic profile information for anyone in the company, but cannot access full profiles, timelines, or module tabs for other people.